Move-in or move-out inventory (check-in / check-out report) – free template (UK)

A dated inventory with photos at the start and end of a tenancy is the best evidence if there is a dispute about deductions from your deposit. Go through it together with the landlord or agent, note every mark and both sign. Keep the photos.

Legal basis: Housing Act 2004, ss. 212–215 (tenancy deposit protection); Tenant Fees Act 2019 · Legal position: October 2026

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Example (filled with sample data)

Check-in inventory

Property
Flat 2, 51 Hyde Park Road, Leeds LS6 1AH
Tenant
Priya Sharma
Landlord / agent
Mr Thomas Reid
Date
31 October 2026
Room / itemCondition
Hallwayclean, small scuff on wall by door
Living roomcarpet good, one curtain hook missing
Kitchenclean, oven clean, small chip on worktop
Bathroomclean, grout slightly discoloured
Bedroomgood, wardrobe door sticks

Meter readings

  • Electricity: 012345
  • Gas: 004567
  • Water: 000321

Keys

2 front door, 1 flat door, 1 window key

Photos were taken and are kept by both parties.

Tenant
Landlord / agent

Created with Pflichtblatt (pflichtblatt.com). General guidance under the law of England and Wales, legal position as of October 2026. Not legal advice. Please check that it is up to date and fits your situation.

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