Claim compensation for a delayed or cancelled flight – free template (UK)

On flights from the UK (any airline) and to the UK on a UK or EU airline you can claim £220, £350 or £520 depending on distance if you arrived more than 3 hours late, the flight was cancelled less than 14 days before departure, or you were denied boarding. There is no compensation for extraordinary circumstances such as severe weather.

Legal basis: Regulation (EC) No 261/2004 as retained in UK law (UK261), Articles 5–7 · Legal position: October 2026

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Example (filled with sample data)

Priya Sharma
14 Elm Road, Leeds LS6 2AB
[email protected]

Example Airways
[email protected]

31 October 2026

Compensation claim – flight EX 412 on 19 October 2026

Dear Sir or Madam,

Flight EX 412 from Manchester – Málaga on 19 October 2026 (booking reference X7PQ2L) arrived 4.5 hours late at its final destination.

Under Articles 5 and 7 of UK Regulation 261/2004 I claim compensation of £350.00 per passenger for 2 passengers, £700.00 in total.

Please pay within 14 days. If you believe extraordinary circumstances apply, please give details and evidence. If we cannot agree, I will refer the claim to your alternative dispute resolution scheme or the Civil Aviation Authority.

Yours faithfully,

Priya Sharma

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Created with Pflichtblatt (pflichtblatt.com). General guidance under the law of England and Wales, legal position as of October 2026. Not legal advice. Please check that it is up to date and fits your situation.

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Questions

Is this template really free?

Yes. Pflichtblatt is free, has no ads, no sign-up and no tracking. Everything you type stays in your browser; the PDF is created on your device.

What does “UK261 flight compensation” mean?

If you arrive 3 or more hours late, your flight is cancelled at short notice or you are denied boarding, you can get £220, £350 or £520 depending on distance. Airlines do not pay for extraordinary circumstances such as severe weather.

Free, no sign-up, nothing uploaded. Help in 11 languages, the document stays in English.

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