Written statement of employment particulars – free template (UK)
Every employee and worker must get a written statement of their main terms on or before their first day. Some details, such as pension arrangements and collective agreements, may follow within two months. Pay must be at least the National Minimum Wage or National Living Wage.
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Statement of main terms of employment
Given under section 1 of the Employment Rights Act 1996
- Employer
- Sharma Design Ltd, 22 Park Row, Leeds LS1 5JF
- Employee
- Daniel Okafor, 3 Cross Street, Leeds LS2 7QA
- Start date
- 14 November 2026
- Continuous employment began
- 14 November 2026
- Job title and duties
- Junior designer: layout, artwork preparation, client presentations
- Place of work
- 22 Park Row, Leeds, and occasional client visits
- Pay
- £26,000 per year, paid monthly in arrears
- Hours and days
- 37.5 hours a week, Monday to Friday, 9:00 to 17:30 with 1 hour unpaid lunch
- Holiday
- 28 days a year including bank holidays (5.6 weeks), holiday year January to December
- Probation
- 3 months. During probation either party may end the employment with one week's notice.
- Notice by the employee
- 1 month
- Notice by the employer
- the statutory minimum, at least 1 month. By law at least one week after one month's service, and one week for each complete year of service up to 12 weeks.
- Sickness
- Statutory Sick Pay (SSP) only. Tell your manager on the first day of absence; from day 8 a fit note is needed.
- Other paid leave
- Statutory maternity, paternity, adoption, shared parental and parental bereavement leave and pay, as the law provides.
- Pension
- Workplace pension under automatic enrolment
- Training
- Any training required by the employer is paid for by the employer.
- Disciplinary and grievance
- Our disciplinary and grievance procedures follow the Acas Code of Practice and are available from your manager.
- Collective agreements
- None.
This statement does not replace any more detailed contract of employment.
Created with Pflichtblatt (pflichtblatt.com). General guidance under the law of England and Wales, legal position as of October 2026. Not legal advice. Please check that it is up to date and fits your situation.
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What does “Written statement of employment particulars” mean?
Employees and workers must get a written statement of their main terms on or before their first day: pay, hours, holiday, place of work, notice and more. A full written contract can include all of it.
What does “Workplace pension (auto-enrolment)” mean?
You must enrol staff aged 22 or over who earn more than £10,000 a year into a workplace pension and pay in at least 3% of their qualifying earnings. Others can ask to join.
What does “Notice period” mean?
The contract sets the notice period. By law the minimum is one week from the employee after one month's work, and from the employer one week for each full year of work, up to 12 weeks.
What does “Statutory holiday” mean?
Almost all workers get 5.6 weeks of paid holiday a year, which is 28 days for a five-day week. Bank holidays can count towards it. The contract can give more.
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